PRIVACY NOTICE

Effective Date:January 1st, 2026

Notice Version: 1.1

This Privacy Notice explains how West Deer VFC #2 collects, uses,
discloses, retains, and protects information obtained through
westdeervfd2.com.

This notice applies to information collected through this website,
including information submitted through contact forms, raffle-ticket
purchases, donations, email subscription forms, and related website
services. It does not apply to third-party websites or services that
maintain their own privacy notices.

Information We Collect

The information we collect depends on how you use the website.

Information You Provide

We may collect information that you provide directly, including:

• Your name, email address, telephone number, and mailing or billing address.
• Messages and information submitted through website contact forms.
• Raffle-ticket selections, order details, ticket numbers, payment status, and transaction history.
• Donation information and related transaction records.
• Your date of birth, state, country, or other information used to determine legal eligibility for a raffle.
• Your choice to receive or decline marketing email.
• Records of marketing consent, including the date, time, source,
  consent method, and version of the wording presented.
• Unsubscribe requests and email-suppression information.
• Any other information you voluntarily provide to us.

Information Collected Automatically

When you visit the website, we and our service providers may automatically
collect certain technical information, including:

• Your browser type, device type, operating system, and language settings.
• Your general or approximate location.
• The pages you visit and the actions you take on the website.
• Referring pages, links, dates, times, and session information.
• Cookie identifiers and similar technical identifiers.
• Information used for website security, fraud detection, and error diagnosis.

How We Use Information

We may use collected information to:

• Respond to questions, requests, or messages.
• Process and administer raffle-ticket purchases and donations.
• Issue ticket numbers and maintain raffle records.
• Send order confirmations, payment notices, drawing information, and other transaction-related communications.
• Verify age, location, and legal eligibility for raffle participation.
• Maintain licensing, accounting, tax, raffle, consent, and compliance records.
• Prevent fraud, misuse, unauthorized transactions, and security incidents.
• Operate, maintain, analyze, and improve the website.
• Honor unsubscribe requests and prevent suppressed addresses from receiving further marketing email.
• Send raffle and fundraising announcements when the recipient has separately agreed to receive them.
• Comply with applicable legal obligations and respond to lawful government requests.

Raffle Eligibility and Age Information

West Deer VFC #2 conducts licensed fundraising raffles to support the
equipment, training, operations, and community-service work of the
volunteer fire department.

Participants must be at least 18 years old and must otherwise be legally
eligible to participate where they are located. We may collect date-of-birth
and location information to evaluate eligibility and maintain evidence of
that verification.

Do not submit a Social Security number, driver’s license image, government
identification number, or similar sensitive document through a general
contact form. If additional verification is required, we will provide
instructions for an appropriate method.

Transactional and Marketing Email

Transactional Email

When you purchase raffle tickets, make a donation, or complete another
transaction, we may send messages reasonably necessary to confirm and
administer that transaction. These messages may include receipts, ticket
confirmations, payment notices, drawing information, winner notifications,
or important changes affecting your transaction.

Receiving a transactional message does not mean that you have subscribed
to marketing email.

Marketing Email

Purchasing a raffle ticket does not automatically enroll you in marketing
email. We send announcements about future raffles and related department
fundraising opportunities only when you separately and affirmatively choose
to receive them.

Marketing consent is voluntary and is not required to complete a raffle-ticket
purchase. Marketing-consent controls should be presented separately and
should not be selected in advance.

You may withdraw your marketing consent at any time by using the unsubscribe
link included in a marketing email or by contacting us using the information
below. Withdrawing marketing consent will not affect a completed purchase or
prevent us from sending communications reasonably necessary to administer a
transaction you requested.

After an unsubscribe request, we may retain a limited suppression record so
that the email address is not accidentally added to future marketing campaigns.

Cookies and Google Analytics

This website may use cookies and similar technologies to operate the website,
remember preferences, protect transactions, understand website activity, and
improve website performance.

We use Google Analytics to help us understand how visitors use the website.
Depending on our configuration, Google Analytics may collect information such
as website and page interactions, session information, browser and device
information, approximate geographic information, and cookie or device
identifiers.

Google Analytics may use first-party cookies, including cookies used to
distinguish visitors and sessions. Information is processed by Google
according to Google’s applicable terms and privacy practices.

Learn more about how Google processes information from websites that use
Google services:

How Google uses information from sites or apps that use its services.

You may control or delete cookies through your browser settings and through
any cookie controls offered on this website. Google also provides a browser
add-on for visitors who want to prevent their activity from being measured
by Google Analytics:

Google Analytics Opt-out Browser Add-on.

Payment Processing

Online payments are processed by Square. Payment-card
information is submitted to and processed by that provider under its own
applicable terms and privacy practices.

West Deer VFC #2 may receive and retain limited transaction information,
such as payment status, transaction identifiers, billing information, and,
depending on the provider, limited card information such as the card brand
and last four digits. The department does not intend to store complete
payment-card numbers on its website.

How Information May Be Shared

We do not sell or rent our email lists. We do not permit unrelated third
parties to use a person’s marketing consent to promote their own products
or services.

We may provide information to service providers that help us:

• Host, maintain, secure, or administer the website.
• Operate the online store and raffle-ticket system.
• Process payments and donations.
• Deliver transactional or authorized marketing email.
• Provide analytics, security, backup, or technical support.
• Provide accounting, legal, compliance, or professional services.

These providers receive information only as reasonably necessary to perform
services for us and process information according to their applicable
agreements and privacy obligations.

Current service providers may include:

• Website hosting or administration: EZTOUSE
• Ecommerce and raffle platform: WooCommerce
• Payment processing: Square
• Email delivery: Twilio
• Website analytics: Google Analytics

We may also disclose information when reasonably necessary to comply with
applicable law, licensing obligations, court orders, lawful government
requests, fraud investigations, or the protection of the department,
website users, or the public.

Data Retention

We retain information only for as long as reasonably necessary for the
purposes described in this notice and to satisfy applicable raffle,
licensing, accounting, tax, dispute-resolution, security, and legal
obligations.

Order and raffle records may be retained after a raffle has concluded.
Marketing-consent records may be retained while consent remains active and
for an appropriate period afterward. Limited unsubscribe or suppression
records may be retained for as long as reasonably necessary to honor a
person’s request not to receive further marketing email.

Your Choices and Requests

You may contact us to:

• Ask whether we maintain personal information about you.
• Request access to information we maintain about you.
• Ask us to correct inaccurate information.
• Request deletion of information, subject to applicable recordkeeping and legal obligations.
• Withdraw marketing consent or unsubscribe from marketing email.
• Express a concern or ask a question about our privacy practices.

We may need to verify a request before acting on it. We may also retain
information when required for raffle administration, licensing, accounting,
fraud prevention, legal compliance, dispute resolution, or suppression of
future marketing email.

Information About Minors

The website’s raffle-purchase services are not intended for anyone under
18 years of age. We do not knowingly permit a person under 18 to participate
in a raffle. If you believe that a person under 18 has submitted information
for raffle participation, please contact us.

Security

We use reasonable administrative, technical, and physical measures intended
to protect information from unauthorized access, loss, misuse, alteration,
or disclosure. However, no website, transmission method, or storage system
can be guaranteed to be completely secure.

Do not submit Social Security numbers, complete payment-card numbers,
driver’s license information, passwords, or other highly sensitive
information through a general website contact form.

External Links

This website may contain links to websites or services operated by other
organizations. West Deer VFC #2 is not responsible for the privacy practices
of those third parties. Review the privacy notice of any external website
before submitting information.

Changes to This Notice

We may update this Privacy Notice to reflect changes to the website, our
practices, service providers, or applicable requirements. The revised notice
will display a new effective date and version number.

If a change materially affects how previously collected information is used,
we will provide additional notice or request new consent when appropriate.

Contact Us

If you have questions, requests, or concerns about this Privacy Notice,
please contact:

West Deer VFC #2
2163 Saxonburg Blvd.
Cheswick, PA 15024
Phone: (724) 265-1248
Email: westdeervfd289@gmail.com

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